fbpx

Who we are

Our website address is: https://thecarcompetition.co.uk.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Additional information

How we protect your data

What data breach procedures we have in place

What third parties we receive data from

What automated decision making and/or profiling we do with user data

Industry regulatory disclosure requirements

1. We protect your data

This Privacy Policy sets out the policy with respect to the collection, processing, storage, disclosure and recording (using so-called “cookies”) of personal information supplied by you. We are The Car Competition of Unit 1B, Orchard Cottage, Thorney Mill Road, Iver, Buckinghamshire, SL09AQ (“The Car Competition Ltd”, “we”, “us” or “our”). We respect your privacy and are committed to treating any information that we obtain about you with as much care as possible and in a manner that is compliant with all applicable data protection legislation including the EU General Data Protection Regulation 2016/679 (“GDPR”) and any national implementing laws in relation to the same (collectively, “Data Protection Legislation”). Before accessing our website, we would like to inform you of what data we may request from you and for which purposes such data is collected and used.

This document explains

  • What personal data we may collect about you in connection with: (i) providing you with our prize offers through prize draws, competitions and contests; (ii) your online interaction with us (including via our website(s), email or social media channels); (iii) our in-person interactions with you and (iv) any other related channels (collectively, the “Channels”);
  • How we collect, store, disclose, transfer, protect and otherwise process that information and for what purposes; and
  • Other important information, such as the lawful bases by which we process your personal data, how long we might retain your personal data, and the rights you have in relation to personal data we hold about you.

This policy is intended to be communicated to you in a concise, transparent and easily accessible way, but we appreciate that you may have queries or want to seek clarification as to its terms. If so, please email contact@thecarcompetition.co.uk and we will respond as soon as possible.

We reserve the right to make changes to this Privacy Policy in order to reflect any changes in Data Protection Legislation and best practice from time to time. We will notify you of such changes, but you are advised to check for an updated version of this policy on our website each time you interact with us.

In this Privacy Policy, terms defined in the GDPR, including “data subject”, “personal data”, and “processing”, have the same meaning.

2. The personal data we process

We collect personal data about you through the Channels when you:

  • Access and use our website (including by way of “cookies”);
  • Enter a prize draw, competition, contest;
  • Subscribe to a special event or our mailing list;
  • Request technical support or other care support;
  • Participate in polls, surveys and questionnaires;
  • Contact us (whether in writing, by email, by telephone or otherwise);
  • Otherwise interact with us through the Channels.

The type of personal data we process may include:

  • Information obtained through the use of cookies when you use the site;
  • Your full name, postal address, country, email address, telephone number and other information provided by you;
  • Your payment details when you enter a prize draw, competition, contest on our website which may include your payment card details.
  • and you should not provide us with any such information through any of the Channels.

3. The purposes for which we process your personal data

We use the personal data for the purposes of:

  • Confirmation email and prize draw, competition and contest entry receipts and email up-dates;
  • Processing your entry payment into a prize draw, competition, contest;
  • Contacting you if you are a winner;
  • Personalising content on the Channels;
  • Sending you promotional and marketing materials, notifications, updates and exclusive news provided you have opted-in to receiving them;
  • Responding to any correspondence from you including enquiries, comments, complaints and technical problems;
  • Administering any services, questionnaires, contests, or special events which you may have subscribed for;
  • Carrying out our business activities in circumstances where you ought reasonably to have an expectation that we will process your personal data for a particular purpose.

We may process your personal data for the purposes set out in above ourselves or in conjunction with our third-party service providers.

4. The lawful bases by which we process your personal data

Your consent
By accepting the terms of this Privacy Policy, you give us your express, freely given consent to process any of your personal data in accordance with the terms of this policy. You may withdraw your consent at any time by emailing us at contact@thecarcompetition.co.uk. You can also unsubscribe from marketing material (Email, SMS etc.) by following the unsubscribe link displayed at the bottom of campaign. The withdrawal of your consent will not affect the lawfulness of processing based on consent before withdrawal or the lawfulness of processing based on other lawful grounds as set out below.

Other lawful grounds
We may process your personal data in any circumstances where such processing is necessary:

  • In order to perform any agreement between us (for example for us to fulfil a prize to you as prize winner);
  • To comply with any applicable law or regulation; or
  • For the purposes of the legitimate interests pursued by us or third-parties including other general commercial interests and our internal administrative purposes.

5. What if you refuse to provide us with any personal data?

Where we need to collect personal data by law, or under the terms of an agreement we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with your prize). In this case, we may have to cancel the award of the prize to you and choose another winner, but we will notify you if this is the case.

We may lawfully obtain information from third-parties or public sources and we may process that information where it is an essential component of the prize we offer you.

6. Sharing information with affiliates and third-parties

We will not share any of your personal data with third-parties except as set out here or otherwise notified to you or agreed between you and us from time to time.

We may share personal data with our group companies and partnered companies (together, “Affiliates”) in order to provide our goods and services to you and for the other purposes outlined in this policy.

From time to time, we will also need to share personal data with the following types of third-party service providers who we engage to provide services which facilitate our business and who may need to process your personal data to the extent necessary to provide those services:

  • email service providers;
  • SMS service providers;
  • web analytics services such as Google analytics;
  • professional service providers, such as marketing agencies, advertising partners and website hosts;
  • logistics companies;
  • address verification services;
  • integration platform providers;
  • other third-parties approved by you, such as social media sites which you link to your account (if and when we offer that feature) or share content via or third-parties who administer any competitions or surveys on our behalf which you voluntarily partake in; and

We seek to ensure that any third-party engaged by us who processes your personal data has policies and procedures in place to ensure compliance with the Data Protection Legislation. Unless otherwise disclosed to you from time to time, we will remain the data controller in respect of your personal data notwithstanding that third-parties may be engaged as data processors.

We may share your personal information with third-parties where we are required to do so by law or regulation (such as in connection with an investigation of fraud or other legal enquiry) or in connection with other legal proceedings (including where we believe that your actions violate applicable laws, or any usage guidelines for specific products or services, or threaten the rights, property, or safety of us, our users, or others).

7. Your rights as a data subject

Subject to any conditions or requirements set out in the relevant Data Protection Legislation, you may have some or all of the following rights in relation to the personal data we hold about you:

  • The right to request a copy of your personal data held by us;
  • The right to correct any inaccurate or incomplete personal data held by us. You can update and amend your personal data by emailing us at contact@thecarcompetition.co.uk.
  • The right to request that we erase the personal data we hold about you;
  • The right to request that we restrict the processing of your data;
  • The right to object to certain types of processing of your personal data by us; and
  • The right to complain.

8. Storage and retention of your personal data

As a minimum, we will store your data for as long as is reasonably necessary to provide you with the prize and, as a maximum, for a period of 48 months from the end of the promotional period of the relevant prize draw, competition, contest in which you have participated.

If you tell us that you would like to delete your account, we will take steps to delete all the personal data we hold about you once it is no longer necessary for us to hold it (e.g. to fulfil any prize, resolve disputes, or as is permitted by applicable law or regulation).

For as long as we do store your data, we will follow generally accepted industry standards and maintain reasonable safeguards to attempt to ensure the security, integrity, and privacy of the information you have provided. We have security measures in place designed to protect against the loss, misuse, and alteration of the information under our control. Personal data collected by us is stored in secure operating environments that are not available to the public. Despite our efforts to keep your personal data secure, no system can be 100% reliable. We cannot be held liable for any loss you may suffer if a third-party procures unauthorised access to any data you provide through the Channels. We will notify you as soon as possible if we have reason to believe that there has been a personal data breach by us (or your personal data held by us).

9. Links to Third-Parties

Our website may link or redirect to other websites that are beyond our control. Such links or redirections are not endorsements of such websites or representation of our affiliation with them in any way and such third-party websites are outside the scope of this Privacy Policy.

If you access such third-party websites, please ensure that you are satisfied with their respective privacy policies before you provide them with any personal data. We cannot be held responsible for the activities, privacy policies or levels of privacy compliance of any website operated by any third-party.

10. Cookies

A cookie is a small file of letters and numbers stored on your browser or the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive.

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a better experience when you browse our website and also allows us to improve our website.

Some data collected by cookies is collected on an anonymous and/or aggregated basis. Where we use cookies that contain personal data, we will only process that personal data as set out in this policy.

Your browser may give you the ability to block all or some cookies by activating a setting in your browser’s options. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website. Except for essential cookies, all cookies will remain unless the cookie cache is cleared.

To find out more about cookies including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org/manage-cookies